When it comes to growing a business, your sales force is the tip of the spear that breaks through to the next level. And it’s the sales manager’s job to make sure the tip is sharp, strong, and pointed in the right direction.
A bad sales manager’s spear is dull, brittle, and poorly aimed. A dull edge won’t cut through, and a brittle material will break on impact. And that misdirected hit? It could land the company where it really doesn’t want to be.
Sales management certainly carries a lot of responsibility. It’s all about managing the people, techniques, and processes involved in your company’s sales operation. Whether you’re new to sales management or simply curious about the role, this comprehensive guide will answer all your questions. We’ll cover:
Let’s start with the basics….
What is sales management?
Sales management is the art of supervising sales representatives, guiding sales processes, and implementing strategies that enable you to hit your sales targets and grow your revenue.
With a disorganized and unhealthy sales management process, your business will never meet its selling potential. A strong sales management process, however, will allow you to sustain a productive, happy, and empowered workforce that meets or exceeds their quotas consistently.
Four primary aspects of sales management
There are four key components of sales management: the people, the processes, the numbers, and setting a sales strategy.
Managing the people
A solid sales management system is one that helps a company’s sales manager perform their duties in a way that’s organized and accountable but still human-centric.
It shouldn’t be forgotten that sales managers are people managing people. That means it’s always important to consider how your sales management process impacts your sales reps both emotionally and professionally.
It’s always important to consider how your sales management process impacts your sales reps both emotionally and professionally.
For instance, imagine you’ve set up an amazing training program for a new hire. But then you find out your new hire has a learning disability, and your program isn’t built to accommodate it. Rather than forcing your training program on the new hire, the human-centric component of sales management would suggest that you spend the time and energy repurposing your training program to suit the new hire’s learning style.
Sales training, coaching, running successful sales meetings, and motivating sales reps to do their best work requires some serious skills and dedication. That’s why the best sales managers are great communicators, delegators, and listeners.
Managing the process
A well-built, data-optimized sales process will be able to run with little intervention. The sales manager shouldn’t be breathing down their agents’ necks and barking every step of the process in their ears. The steps should be clearly outlined and easy to follow so sales reps can guide their leads through the pipeline with as little friction—and micromanaging—as possible.
The steps should be clearly outlined and easy to follow so sales reps can guide their leads through the pipeline.
But if a problem arises, the sales manager must be prepared to jump in and solve it. It’s the sales manager’s job to recognize faults in the process or notice if the sales team isn’t implementing it correctly because of a gap in their training.
Sales managers are constantly watching their operations and keeping an eye out for silos, bottlenecks, and time-wasting tasks in order to continue streamlining their sales process.
Managing the numbers
Everything from quotas, to revenue, to forecasting falls on the sales manager. This person needs to know how those numbers add up, how they got there, and what they mean. And if something goes seriously wrong, they must be able to explain it to the higher-ups.
Everything from quotas, to revenue, to forecasting falls on the sales manager.
A sales manager has to ensure that their team meets a specific target within a given time frame. They should be able to analyze wins—or losses—so the sales department can continue to drive profits forward.
Set the sales strategy
Just like a sports team trying to win a championship, every sales organization needs a playbook. This is where a sales manager really shines. Through exhaustive research and competitive analysis, a sales manager sets a sales strategy that gives the team a detailed plan for how to sell the company’s products or services.
This sales strategy will be tailored to the type of sales (inbound vs. outbound) and follow a predictable path. Starting with identifying sales goals (ambitious but not too ambitious), a sales manager builds from there by outlining how the product fits a certain market need, building customer personas, figuring out how to improve the customer journey, and then finally pulling it all together into a repeatable plan.
That sales plan will empower a sales team by removing ambiguity and instilling a culture of accountability. As you form your team’s sales strategy, you’ll also want to consider a few other factors: for example, what’s your company’s unique selling proposition (USP), the thing that separates your product or service from the rest of the pack? Be sure that your team understands what that is and can articulate it clearly to prospects.
A sales stragegy will empower a sales team by removing ambiguity and instilling a culture of accountability.
And as your sales people begin to engage with prospects and share that USP, they’ll need to also communicate a need for urgency. Come up with a clear reason why potential customers should make a purchase now rather than later. That doesn’t mean manufacturing unfounded fears—that’s the last thing your team should be doing.
Meanwhile, set aside time to frequently discuss best practices with the most effective members of the sales team. That professional selling expertise can have a powerful effect on up-and-coming sales people, and there’s also an equally valuable part of it: a veteran sales representative can share what hasn’t worked in the past, too.
Finally, when setting a sales strategy, don’t get trapped thinking about just net new customers. Repeat customers tend to spend more than new ones, and acquiring new customers also costs more time and money than retaining older ones.
A sales manager’s day-to-day
Sales managers are expected to empower their reps in a variety of ways. Keeping a team focused and on task is a big part of the day-to-day. At the same time, managers need to nurture reps at each stage of their development, from fresh-faced new hires to experienced pros.
Build a strong sales force
Sales management entails everything that comes with supervising a team of salespeople. It includes onboarding and training new reps, mentoring and coaching veteran staff on sales methodologies, monitoring individual performance, and (unfortunately) firing.
A good sales manager will establish and maintain a satisfactory sales force. A great sales manager, however, will go even further. They’ll find salespeople who aren’t just good at sales, but also those whose tactics and personalities resonate with your ideal customer. They’ll make data-driven decisions when creating training programs so new hires can learn faster and start hitting their quotas sooner.
A great sales manager, in short, is constantly looking for ways to make their sales team even better at selling for their company.
Create a step-by-step sales process
A solid sales process is well laid-out and simple—or at least, as simple as it can be. Some sales processes can’t help but be complicated. If that’s the case, it’s the manager’s job to make it as efficient and streamlined as possible.
Having a step-by-step sales process is like having a detailed map that’s clearly drawn and labeled to get you to your destination. It must be flexible, though—no process ever reaches its final form because businesses typically grow and change. If you introduce a new product, service, or territory, your sales manager should be able to adjust their process quickly so there aren’t any awkward or costly growing pains.
Implement the sales process
There’s no point in building a strong sales process if your sales reps don’t have the productivity tools to put it into action. If part of your process is tracking leads along your pipeline, for instance, then you need a tool that helps agents do that efficiently and effectively.
Improvising tracking systems in spreadsheets only works for so long before it becomes overwhelming. Plus, it’s an invitation for data input errors. Instead of relying on sales reps to handle data entry, tools like automated lead generation can handle the job in much less time and ensure your data is accurate.
Part of sales management is knowing which tools you might need to implement a successful sales process. When you can’t carry out the process the way it’s intended, you’ll never know if it’s the process that’s faulty or if it’s something else.
Set goals and monitor progress
If you fail to take the company’s unique systems and needs into account when determining goals, one of two things will occur. One: You’ll set unattainable goals that cause your workforce unproductive stress. Or, two: You’ll set low-hanging goals that don’t meet the company’s selling potential. Finding the balance is key.
Once goals are set and the reps are off to the races, the sales manager needs to monitor how close—or how far—sales reps are from crossing the finish line. A good sales management process will offer managers an organized way of tracking individual and team goals easily.
Digital dashboards, such as the ones included with sales CRMs (customer relationship management) and other sales app platforms, are popular with managers for viewing real-time metrics and KPIs at a glance. These tools help managers course-correct quickly if they see a sales rep falling short of their sales goal.
Analytics and reporting
For sales managers, gathering and making sense of data is absolutely crucial to success. Sales analytics—the technology and processes managers use to gather sales data and measure performance—play an important role in helping leaders set sales goals, improve sales performance, and predict revenue more accurately.
In the modern sales world, sales analytics and reporting go hand-in-hand with CRMs. By leveraging a CRM’s reporting capabilities, a sales manager can identify bottlenecks in the sales funnel, gauge pipeline health, and drill down into not just team performance but how individuals are succeeding (or failing).
Analytics and reporting can also improve how other teams in the organization work, such as marketing. Where are leads coming from, are they qualified, and has the flow of prospects dipped or grown over time? As experienced sales managers know, a sales team doesn’t operate in a vacuum—and a CRM’s analytics and reporting functionality can arm a sales leader with information that can lead to a better pipeline.
Evaluate the results…and then take action
After the data is in, it’s time to look at the whole process and identify the weak spots. It’s like examining a race car after the big race to see which components failed to deliver optimal results, and then strategizing how to fix those components so they perform better in the next race. It also involves determining where you succeeded and figuring out how to repeat that success in the future.
Part of what makes sales management a challenge is keeping a close eye on both the fine details and the big picture. The best sales manager will know how to find vulnerabilities in the process and how to strategize their solution. Whether it requires a change in personnel or a new piece of software in their sales tech stack, sales managers need to know how to examine the entire process, and then decide what changes might be needed going forward.
Sales management tips
Be confident but flexible
The sales process isn’t a sacred text that must be followed to the last punctuation mark. You should be confident that your sales process is optimized for your current environment. But if there’s a change to that environment—whether internal or external—the sales manager must not only be flexible enough to change it, but also have a plan for how to do so.
Invest in the right technology
Sales management involves many moving parts. The best way to create a streamlined process is to use sales software that helps you stay organized and act quickly. Spreadsheets, records, official documents, and calendars are easier to manage than ever with the right computer program. By taking a dozen steps out of the process—and reducing the chances for human error—your sales team will be better equipped to repeat the process consistently and correctly.
Think of the customer
With so much to do, it’s easy to forget the most important piece of the puzzle: the customer. A good sales management system is one that closely examines the target buyer in order to gain a deeper understanding of what will provide them with the best value. The better a sales manager knows the customer base, the easier it is to create a process that closes deals.
Don’t stop learning
There are tons of resources out there for sales professionals wanting to learn more about their craft. And sales management is no different. Continuing your education enables you to sharpen your skills, widen your perspectives, and spot trends before your competition does.
Get to know your team
Don’t keep your sales reps at arm’s length. A workforce feels more supported when their managers take the time and energy to learn certain things about them. Small acts like remembering birthdays, acknowledging personal and professional milestones, and showing empathy with hardship go a long way in building a strong and dedicated team.
Don’t be afraid of new technology
The world of sales is currently flooded with new tech toys. But don’t let the sheer volume of options scare you away from finding the right one for you. Sales management software can save your team massive amounts of time and streamline their workflow, enabling your sales process to move forward smoothly and with as few errors as possible.
Offer one-on-one coaching
Coaching helps salespeople keep their skills sharp and their perspectives open. It’s a low-stakes chance for them to practice and evaluate their sales techniques, as well as an opportunity for you to familiarize yourself with the strengths and weaknesses of individual sales reps. Some dedicated sales coaching can help a struggling sales professional make that next sale.
Provide resources for learning
You can tell your sales reps to continuously develop their professional skills. But you’ll find more success by making it easy for them. Give your sales staff lists of highly rated books or publications, send videos of lectures or seminars that are relevant to your sales process, or share your favorite inspirational sales quotes.
Recognize and celebrate the wins
Yes, salespeople like commissions. But they also want recognition for their skills and efforts. You don’t have to bring out the fireworks every time someone seals a big deal. A simple one-on-one chat and personal congratulation can be just the kind of positive reinforcement a sales rep needs to go out and do it all over again.
Perform a regular audit of company culture
It’s important to make sure your company culture is one that allows every sales rep to work safely and at the top of their game. But like your sales process, your company culture isn’t set in stone. As times change, you need to make adjustments if any part of your culture causes harm or discomfort to your staff.
Keep up appearances
Employees sometimes mirror their manager’s behavior. And if your energy is constantly dark, heavy, unpleasant, or even just too quiet, it can have a detrimental effect on the whole team. Display the kind of energy you want your salespeople to have. And, of course, be the type of manager you would want to have.
Encourage healthy competition
Salespeople are naturally competitive. There’s nothing wrong with tapping into that quality in order to motivate them to push towards higher targets. (Just make sure things don’t get ugly.) Have a plan, keep it simple, and monitor your more aggressive sales reps.
Talk to marketing—and then keep talking
You’ll never sell to your best potential if sales and marketing don’t collaborate. Sales and marketing should work together to generate leads, create content, and share customer data insights. Establish an open line of communication with marketing if you don’t already have one. If you do, gauge how open it really is. Chances are, there are things you can do to improve the flow of information between the two departments.
Look for the cracks (and have a plan for filling them)
Yes, sales managers should have an eye on the big picture. But they should also have a method for checking in on the minute details. Customize a daily dashboard report that shows you the latest numbers so you can spot negative trends the moment they appear. You don’t have to leap into action the moment you see a slip, but it’s good to know where they are and when they started. That way, you have time to prepare a plan of action.
Provide productive feedback
Sales reps almost always want more feedback. But it’s the kind of feedback you give and the way you give it that will determine whether they reap any benefits from it. Talk about their strengths first, and then examine how those strengths can be applied to improve in an area where they’re falling short.
Monitor progress regularly
After you’ve provided feedback and established a plan for improvement, you need to check in regularly to ensure their performance is heading in the right direction. If the shortcoming mattered enough for you to mention it, it should matter enough for you to monitor it until it’s corrected. Once it is, make sure to acknowledge it to the sales rep. If you don’t, your rep might feel like you don’t appreciate or notice their efforts—or worse, they might think the issue was never actually an issue at all, and go back to their old habits.
Getting a grip on sales management
Sales managers have a lot to focus on—not just the bottom line. So much training, strategizing, and collaborating goes into closing deals, and sales managers oversee it all.
No one ever said sales management was easy, but you shouldn’t make it any harder than it has to be. See how you can simplify the art of sales management with a free trial of Zendesk Sell.