Routing

Automatically assign tickets to agents equally with Round Robin for Zendesk

(12)

Zendesk Routing App Demo

More than just a round robin app for Zendesk

Save time and crush your SLAs. Build a better customer experience with the Routing app teams love.

Manually distributing tickets is incredibly difficult and time-consuming. That's why Routing uses load-balancing algorithms to automate the ticket assignment process for you. It keeps track of when each person last received a ticket and intelligently routes support requests to the right agent based on a variety of factors.

Routing includes advanced workflows like Same Agent Routing and Out of Office to enhance the customer experience. It also has APIs that you can use to integrate with your other systems.

With Routing, you can expect to...

  • Save 1 minute for every support request
  • Improve SLAs by up to 40%
  • Eliminate cherry-picking

Features

  • Round robin ticket assignment
  • Skills-based routing
  • Route based on agent schedules
  • Agent capacity and ticket limits
  • Queue prioritization
  • Prioritize tickets by SLA or any field
  • Out of office
  • Real-time routing
  • Same agent (sticky) routing
  • Dedicated support for organizations
  • Distribution ratio for groups
  • Agent availability reports
  • Pull assignment with Playlist Button

Try it for free

Sign up today for a 14-day free trial. Apply coupon code TRIALWOCC to try without a credit card. Cancel anytime by simply uninstalling the app.

Queues and intelligent routing

Set up queues based on views. You can choose to distribute tickets evenly with Round Robin or assign to agents with matching skills via Skills-Based Routing. Prioritize queues in a specific order so that more important queues are always checked first. Within each queue, you can also prioritize by SLA, request date, or any other ticket field. Specify who should receive tickets from the queue by selecting agents or groups.

A scheduled job runs every minute to route tickets from your queues in batches, making efficient use of Zendesk's APIs. When allocating workload, Routing will respect ticket limits and load balance accordingly based on each queue's selected routing model. Only available agents will receive tickets.

You can hide views from agents, and tickets will still be auto assigned to them.

Round Robin Queue Round Robin Queues

Agent capacity and ticket limits

Set limits to avoid overwhelming your team. Routing will assign tickets to agents until they reach their ticket limit. Once an agent drops below the limit after solving some tickets, Routing will top them off with more tickets. You can set different limits for each agent.

Daily limits can also be applied to prevent agents from working on too many tickets of the same type or overall per day. For example, you could set a daily limit on complex issues so that your agents don't end up working on only tickets that generally require more time.

Round Robin Ticket Limits

Route based on agent schedules

Incorporate Zendesk Schedules to route tickets based on agent working hours. With this approach, agents won't have to manage their availability on a daily basis. Tickets are intelligently routed to them during their hours. Supervisors can always set an agent's status to Away if they are out sick or on vacation.

Zendesk Schedule Agent Schedule

Real-time routing for WhatsApp

Route WhatsApp and messaging tickets immediately with the real-time routing webhook. Real-time routing is especially useful if you have tight SLAs and are not on Agent Workspace.

Real-time Routing Webhook

Automatic idle

Automatically set an agent's status to Away after a period of inactivity with Automatic Idle. This prevents agents from receiving tickets if they forget to log off before stepping away or finishing for the day.

Out of office

Enable Out of Office to unlock business rules based on the agent's status. For example, you can automatically release an agent's open tickets when their status is changed to Away. It's also possible to send a ticket back to its queue if it's reopened by the requester while the agent is offline. Routing will pick up the unassigned ticket and reassign it to an available agent as per usual.

Round Robin Ticket Limits

Sound notifications

Agents can choose from a dozen sounds for ticket assignment notifications. Even if Zendesk is minimized or hidden in the background, agents will still get a sound alert when they receive a ticket.

Agent availability

Manage your team's availability without having to leave Zendesk. Built-in agent availability reports are more useful than ever for remote teams. See how much time each agent spent in each status as well as when they started and finished for each day. Export the data via API for advanced reporting in third-party tools like Looker, Tableau, and Power BI.

Team Dashboard Total Online Time Report

Playlist button pull assignment

Playlist button is the ideal pull assignment strategy. No agent collision. No skipping. Agents are empowered to pull the right tickets at their own pace with the click of a button. You can also configure different prioritization rules for different agents.

Unlike Zendesk's Guided mode, tickets are always assigned to the agent first. This leaves an audit trail that you can actually report on in Explore, making agents more accountable. Use it exclusively or in combination with round robin.

Playlist button will still work for agents even if views are hidden from them.

Playlist Button

Ready to get started?

If you have at least a basic understanding of how views work in Zendesk, setup should only take a couple of minutes. See our Quick Start Guide.


Built by Playlist. Free for sandbox accounts.

Last updated on March 24, 2022.

App details

Works with
support
Ticketing System
Author
Playlist
Version
5.0
Price (USD)
Free 14-day trial, then $9.00 per agent, per month

Apps install directly into your account

What people are saying

5.0

(12)

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